Special Event Permit

This form is intended to provide some planning considerations to event organizers and to provide a method to request support from The Landings Association.

This form must be submitted to the Association at least 14 days prior to the event. After submission, updates or changes must be submitted as soon as they become known.

Name of Submitter *

Email of Submitter *

Phone of Submitter *

Address of Submitter *

Event Title *

Event Location(s) *

Sponsor(s) *

Event Start Date *

Month

Day

Year

Event End Date *

Month

Day

Year

Start Time *

Hour

Minute

End Time *

Hour

Minute

Expected Attendance *

Audience Makeup *

Inclement/Severe Weather Plan *

Medical Support Plan *

Event Contact Name *

Event Contact Mobile Phone *

Event Contact Home Phone

Event Contact Email *

Event Itinerary - Date, Time, Location, Activity *

Will Common Property Be Used? *

Has a request been submitted to TLA to reserve common property? *

Does the request cover any needed set-up days prior to the event? *

Hold Harmless and Indemnity

In consideration for THE LANDINGS ASSOCIATION, INC. entering into this Agreement, you shall indemnify THE LANDINGS ASSOCIATION, INC., its directors, officers, employees, and agents, against any expense, loss, cost, claim, demand, suit, judgment, including claims for personal injury and wrongful death, and including defense costs and attorney’s fees, together with any environmental fines and/or penalties that are paid, suffered or incurred as a result of any negligence or actions by you, your agents, servants, employees, contractors, subcontractors, visitors or licensees, or as a result of your use or occupancy of THE LANDINGS ASSOCIATION, INC.’S property, or the carelessness, negligence, or improper conduct of you, your agents, servants, employees, contractors, subcontractors, visitors or licensees, which causes any loss, cost, claim, demand, suit, judgment or liability incurred by THE LANDINGS ASSOCIATION, INC.

Agree to Hold Harmless *

I agree to the above

Have you attached a site diagram for TLA approval? *

Site Diagram

More information

Files must be less than 20 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.

Will any non-residents require gate access? *

Will there be media coverage for this event? *

Will the general public be invited to attend the event? *

If the event is open to the public, explain how it will benefit the Landings community:

Name of Group, Total Number, Type of Vehicle (Car, Van, Bus, etc.)

Guest Passes – Fewer than five guests; must be submitted online or called into the Main Gate at least 24 hours in advance.

Hang Tags – For more than five guests, a list of authorized attendees, in alphabetical order, must be submitted to the Security Director at least two working days in advance of the event. Hang Tags will be issued for one day ONLY unless other arrangements have been made with the Security Director.

Handheld Barcodes – Are issued at the sole discretion of the Security Director and require at least two working days notice.

Will you need to park on Common Property? *

How many guest vehicles are expected?

Where would you like guest vehicles to park?

Where will overflow parking be located?

Do you have personnel to assist in parking vehicles/golf carts? *

Do you require Landings Security to direct traffic? *

Have you attached a parking diagram for TLA approval? *

Parking Diagram

More information

Files must be less than 20 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.

Will you need any support from TLA Security? *

How many Security Officers will you need?

How many off-duty Savannah-Chatham Metro Police Officers will you need?

Where will the officers be located, and what would you like them to do?

Will you need any support from TLA Public Works? *

Event Equipment and Services Request Form

Have you completed the above Event Equipment & Services Request form? *

Date Submitted